Team Scheduling & Calendar
Manage photographer and videographer assignments
January 2024
12
Team Members
8
Ready to assign
4
Currently booked
18
This month
284
Scheduled hours
Pre-wedding Shoot
Mike T.
Reception
Sarah L.
Full Day
Emma & Michael
Ceremony
David K.
Video
Alex M.
Sarah & James
Full Team
Engagement
Lisa R.
Isabella & David
2 Photographers
Consultation
Team Meeting
Reception
Mike T. + Alex M.
Team Availability Overview
Current week availability status
Upcoming Event Assignments
Next 7 days scheduled events
Isabella & David Martinez
Botanical Gardens • 2:00 PM - 10:00 PM
ASSIGNED TEAM (4 members)
Alex Morgan
Lead Photographer
Sarah Lopez
Photographer
Mike Thompson
Videographer
David Kim
Videographer
Rachel & Tom Anderson
City Park • 5:30 PM - 7:30 PM
ASSIGNED TEAM (1 member)
Lisa Rodriguez
Photographer
Sophie & Marcus Williams
Grand Ballroom Hotel • 3:00 PM - 11:00 PM
Team Not Yet Assigned
This event requires 2 photographers and 1 videographer
Shift Templates
Pre-configured shift schedules
Full Wedding Day
8-10 hrsComplete coverage from prep to reception
Ceremony Only
2-3 hrsCeremony and family portraits
Engagement Session
1-2 hrsOutdoor or studio photo session
Reception Coverage
4-5 hrsReception and dancing coverage
Team Workload Analytics
Hours scheduled this month
Calendar Integrations & Sync
Connect external calendars and sync schedules
Google Calendar
Syncing team@ai2z.com
Outlook Calendar
Syncing studio@ai2z.com
Apple Calendar
iCloud calendar integration
Auto-Sync Settings
Sync Statistics
Notification Preferences
Configure alerts for scheduling events
Team Notifications
New Assignment
When assigned to an event
Schedule Changes
Event time or location updates
Event Reminders
24 hours before event
Availability Requests
When admin checks availability
Admin Notifications
Unassigned Events
Events without team members
Scheduling Conflicts
Double bookings detected
Team Availability Updates
When team marks unavailable
Calendar Sync Errors
Integration issues
Notification Channels
Choose how you receive notifications
Push
ActiveSMS
InactiveSlack
ActiveTeam Performance Overview
Current month performance metrics
